Los Alamos County Issues RFP for Integrated Public Safety System

Los Alamos County is soliciting proposals for an integrated public safety system combining computer-aided dispatch, mobile units, records management and a jail management system under Request for Proposals RFP26-45. The county set a firm electronic submission deadline of March 12, 2026 at 2:00 p.m. Mountain Time and intends to accept sealed responses only through its Procurement Portal.

The solicitation calls for a consolidated solution covering CAD, Mobile, RMS and JMS, the components grouped in the notice under the shorthand CMRJ. "Sealed Responses submitted electronically through the County’s Procurement Portal, subject to the conditions set forth in the solicitation documents, will be received until March 12, 2026, 2:00 p.m. Mountain Time for this solicitation." A non-mandatory pre-proposal conference is scheduled for February 6, 2026 at 11:00 a.m. Mountain Time via Microsoft Teams; instructions to log into that conference are included in the full solicitation documents.

The procurement point of contact for this solicitation is Derrill Rodgers, Procurement Division, located at 101 Camino Entrada, Building 3, Los Alamos, N.M. 87544. The notice provides the direct phone number (505) 663-3507 and email derrill.rodgers@losalamosnm.gov, and lists office hours as "8:00 a.m. – 4:30 p.m., Monday – Friday." Vendors are instructed to submit questions through the Procurement Portal. The notice underscores firm procedural rules: "No Proposal or Bid may be withdrawn after the scheduled closing time for receipt of Proposals or Bids," and reiterates ethical and equal-opportunity language including "All forms of bribes, gratuities, and kickbacks are prohibited by state law" and "The County of Los Alamos is an Equal Opportunity Employer."

Some procurement procedural language posted elsewhere in county records shows older methods that allowed paper submissions, requiring one unbound original, three bound copies and a USB flash drive or CD delivered to the Office of the Chief Purchasing Officer at the same 101 Camino Entrada address. Those instructions and an earlier RFP numbered 24-63 are tied to a 2024 solicitation and contain different deadlines; they do not override RFP26-45, which directs electronic submissions via the Procurement Portal.

A separate, truncated listing found in another public posting mentions that the county is "seeking proposals for the development of a web and mobile application that complies with ADA standards," but that snippet is incomplete and does not explicitly link to RFP26-45; county solicitation documents should be consulted to confirm any accessibility requirements.

For local agencies, first responders and residents, this procurement could reshape how emergency calls are dispatched, how field units access records, and how jail and records information is managed. Modernization is likely to affect response coordination, data sharing across agencies and the user interfaces encountered by deputies and dispatchers. Vendors interested in bidding should register for a free vendor account on the County Procurement Portal, review the full solicitation packet, attend the February 6 pre-proposal conference if possible, and submit questions and proposals through the portal ahead of the March 12 deadline.

What comes next for readers is a multistep process: the county will evaluate proposals after the March deadline, and any contract award will determine what systems are implemented and the timeline for training and public rollout. Local stakeholders should follow Procurement Division updates and expect further notices about implementation and community impacts.